FieldSync

01 — Landing Hero

app.example.com/public-portal

Submit Field Reports Instantly

No account needed — capture data, upload photos, and track follow-ups in real time

📋

2,840

Reports Filed

98%

Processed Same Day

4.2h

Avg. Response Time

How It Works

📝

1. Fill the Form

Answer structured questions about your site visit — takes under 3 minutes

📷

2. Upload Photos

Attach images directly from your phone, tablet, or desktop camera

✅

3. Track Follow-Ups

Receive a reference number and monitor action status without logging in

02 — Field Submission Form

app.example.com/public-portal

New Field Report

Site Inspection

Hazard Report

Maintenance Request

Incident Log

📍

🏗️

👤

📞

🗒️

Photo Upload (0 of 5 attached)0%

01 — Operations Overview

app.example.com/dashboard

Operations Dashboard — Week of Apr 28, 2026

147

Total Submissions

↑ +23%

38

Open Tasks

↓ -8%

91%

Completion Rate

↑ +4%

3.8h

Avg. Resolution Time

↑ -12%

Submissions This Week

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Task Completion

134 of 147 resolved this week

02 — Live Activity Feed

app.example.com/dashboard

Live Activity Feed

All

Submissions

Tasks

Alerts

10:24

AM

Site Inspection — Warehouse B

Submitted by J. Torres · 3 photos attached · Pending Review

10:10

AM

Hazard Report — Loading Dock 4

Assigned to M. Chen · High Priority · Due Today

9:47

AM

Maintenance Request — HVAC Unit 2

In Progress · S. Kim · Due May 3, 2026

9:15

AM

Site Inspection — Parking Structure C

Completed · L. Ramirez · All tasks closed

8:52

AM

Incident Log — Forklift Operations Area

Under Review · Pending assignment

⚠️

3 tasks are overdue — Hazard reports in Warehouse B require immediate attention

5m ago

01 — Submissions Data Table

app.example.com/submissions

All Field Submissions

All (147)

Pending (42)

In Progress (38)

Resolved (67)

🔍

All Types

Site Inspection

Hazard Report

Maintenance

Incident

SUB

#1042

Warehouse B — Site Inspection

J. Torres · Apr 30, 2026 · 3 photos · Pending Review

SUB

#1041

Loading Dock 4 — Hazard Report

A. Nguyen · Apr 30, 2026 · 1 photo · In Progress

SUB

#1040

HVAC Unit 2 — Maintenance Request

R. Kim · Apr 29, 2026 · 2 photos · In Progress

SUB

#1039

Parking Structure C — Inspection

L. Ramirez · Apr 29, 2026 · 5 photos · Resolved

42

Pending

38

In Progress

67

Resolved

02 — Submission Detail View

app.example.com/submissions

SUB-1042 · Warehouse B Site Inspection

Pending Review

Apr 30

Submitted

3

Photos

2

Tasks Generated

None

Assigned To

📍

Location

Warehouse B, Gate 3 — 4812 Industrial Blvd, Unit 7

👤

Submitted By

James Torres · james.t@company.com · +1 555-0183

🗒️

Field Observations

Roof leak detected in NE corner. Water pooling on floor near shelving Row 12. Sprinkler head appears misaligned.

🖼️ Roof Leak

🖼️ Water Pool

🖼️ Sprinkler

Auto-Generated Follow-Up Tasks

🔧

Inspect and repair roof leak — NE Corner

Priority: High · Due May 3, 2026 · Unassigned

Assign

🚿

Check sprinkler alignment — Zone NE-12

Priority: Medium · Due May 5, 2026 · Unassigned

Assign

01 — Task Board Overview

app.example.com/task-tracker

Workflow Task Tracker

Board

List

My Tasks

Overdue (5)

38

Open Tasks

↓ -8%

12

Due This Week

↓ +3

5

Overdue

↓ +2

23

Completed This Week

↑ +15%

Daily Task Completions — Last 14 Days

Apr 17

Apr 18

Apr 19

Apr 20

Apr 21

Apr 22

Apr 23

Apr 24

Apr 25

Apr 26

Apr 27

Apr 28

Apr 29

Apr 30

Weekly Goal

23 of 37 tasks completed

02 — Task List with Assignments

app.example.com/task-tracker

Open Tasks — Sorted by Due Date

All Assignees

M. Chen

S. Kim

L. Ramirez

Unassigned

Due

TODAY

Repair roof leak — Warehouse B, NE Corner

Assigned: M. Chen · SUB-1042 · High Priority

Due

TODAY

Forklift area safety assessment

Unassigned · SUB-1038 · High Priority — needs owner

Due

MAY 3

Sprinkler check — NE Zone, Warehouse B

Assigned: S. Kim · SUB-1042 · Medium Priority

Due

MAY 3

HVAC filter replacement — Unit 2

Assigned: R. Patel · SUB-1040 · Medium Priority

Due

MAY 5

Parking deck crack sealing — Level 2

Assigned: L. Ramirez · SUB-1039 · Low Priority

5 Tasks Overdue

01 — AI Summary Panel

app.example.com/ai-insights

AI-Powered Field Intelligence

3 Critical Patterns Detected

AI analyzed 147 submissions and identified systemic issues requiring attention

🤖

⚠️

Recurring water damage in Warehouse B across 6 weeks — likely systemic roof failure, not isolated incident

AI Insight

🔄

Loading Dock 4 hazard reports increased 3x in 2 weeks — preventive maintenance audit strongly recommended

AI Insight

📊

HVAC-related submissions spike every Monday — possibly correlated with weekend system shutdown schedule

AI Insight

Submission Category Breakdown — Last 30 Days

Inspection

Hazard

Maintenance

Incident

AI Triage Accuracy

Correctly categorized 115 of 147 submissions

02 — Trend Analysis & Suggestions

app.example.com/ai-insights

Trend Analysis — Last 30 Days

2.4x

Hazard Report Increase

↓ +140%

Whs B

Highest Volume Site

↓ 31 reports

4.2h

AI-Suggested Response Time

↑ -18% vs manual

Weekly Submission Volume by Type

Week 1

Week 2

Week 3

Week 4

🤖

Suggested: Schedule Warehouse B full roof inspection

Based on 6 recurring reports over 6 weeks · High confidence (87%)

Create Task

🤖

Suggested: Loading Dock 4 safety audit

3x hazard report increase in 14 days · Medium confidence (72%)

Create Task

🤖

Suggested: HVAC Monday startup checklist

Weekly spike correlation detected · Low confidence (61%)

Review

01 — Report Types & Automation Rules

app.example.com/configuration

Configuration — Submission Settings

Report Types

Priority Levels

Sites & Locations

Assignees

🏗️

Site Inspection

Active · Auto-generates: Safety check task on submission

Edit

⚠️

Hazard Report

Active · Auto-generates: Immediate review task + forced assignment

Edit

🔧

Maintenance Request

Active · Auto-generates: Scheduled maintenance task + SLA timer

Edit

🚨

Incident Log

Active · Auto-generates: Incident review + PDF report export

Edit

➕

Add New Report Type

Create a custom submission category with automation rules

Add

Require photo upload for all Hazard Reports

Enable AI auto-categorization on each submission

Send email alert on new High Priority submission

02 — Assignee & Site Management

app.example.com/configuration

Manage Assignees & Managed Sites

Assignees

Sites & Locations

8

Active Assignees

12

Managed Sites

3

Departments

👤

Marcus Chen — Facilities Manager

12 open tasks · Available · m.chen@company.com

Edit

👤

Sarah Kim — Safety Officer

7 open tasks · Available · s.kim@company.com

Edit

👤

Luis Ramirez — Maintenance Lead

9 open tasks · On Leave May 1–5 · l.ramirez@company.com

Edit

👤

Rohan Patel — Maintenance Technician

6 open tasks · Available · r.patel@company.com

Edit

🔍

Feature Stack & Deliverables

Complete overview of confirmed features, deliverable items, and technical architecture for FieldSync.

🏗️

Tech Stack

NestJSNext.js 14PostgreSQLPrisma ORMTailwind CSSOpenAI API

⚡

Core Technologies

🔴

NestJS — Modular backend API with Guards, Pipes, and Decorators for structured REST endpoints

⚡

Next.js 14 — React framework with App Router, Server Components, and API routes for SSR performance

🐘

PostgreSQL — Relational database storing submissions, tasks, assignees, and site configuration

🔷

Prisma ORM — Type-safe database client with schema migrations and query builder

🎨

Tailwind CSS — Utility-first CSS framework for rapid mobile-first responsive UI development

🤖

OpenAI API — AI-powered submission categorization, task suggestion, and pattern trend analysis

📦

V1 Deliverables Checklist

Public mobile-first submission form with structured fields and image upload (no auth required)
Internal dashboard with real-time KPI metrics and live activity feed
Submissions data table with search, type filter, status tabs, and full detail view
Automatic task generation engine triggered by submission type and content via NestJS
Task tracker with assignee management, due dates, priority levels, and overdue alerts
AI insights panel with pattern detection, trend charts, and suggested follow-up actions
Configuration panel for managing report types, automation rules, sites, and assignees
RESTful NestJS API with DTO validation, error handling, file upload via Multer, and Swagger docs
PostgreSQL schema with Prisma ORM, typed migrations, relational models, and seed data
Responsive Next.js frontend built with Tailwind CSS and shadcn/ui component library

🔧

Architecture Layers

Frontend

Next.js 14 + Tailwind CSS

App Router with Server and Client Components, shadcn/ui, React Query for data fetching, Zod for form validation, mobile-first responsive layout

Backend API

NestJS

Modular structure: SubmissionsModule, TasksModule, ConfigModule, AIModule. Route guards for internal endpoints, Multer for image uploads, class-validator for DTOs

Database

PostgreSQL + Prisma ORM

Tables: submissions, tasks, assignees, sites, report_types, task_rules. Indexed on status, created_at, and site_id for fast dashboard queries

AI Layer

OpenAI GPT-4o API

Submission auto-categorization via structured output, task generation from field text, trend summarization on aggregated weekly data batches

Infrastructure

Docker + S3-compatible Storage

Docker Compose for local development, S3 or Cloudflare R2 for image storage, environment-based config via NestJS ConfigService

FieldSync

Public Portal

Dashboard

Submissions

Task Tracker

AI Insights

Configuration

FieldSync

Feature Stack & Deliverables

Tech Stack

Core Technologies

V1 Deliverables Checklist

Architecture Layers